Accessible Print Policies and Procedures

Policy
  • The Academic Achievement and Access Center at the University of Kansas will provide accessible print for required course readings to qualified students with disabilities. Textbook/print conversion is a time-intensive process and can require up to three to six months (e.g., math or science texts) to complete. To ensure the availability of these accommodations from the first day of class, students must provide qualifying disability documentation, meet the accommodation request deadlines, and follow specified procedures.
  • AAAC professional staff must authorize alternative print as an accommodation. 
  • Requests for alternative text must be submitted a minimum of six (6) weeks in advance of the start of the semester. 
  • AAAC will convert materials to alternative formats for in-class required readings only. Other requests will be evaluated on an individual basis as the schedule allows. In-class required readings always take priority. 
  • Copyright law requires that students provide the books/materials (and a receipt for them) that are to be converted to alternative formats. AAAC will provide a verification receipt of materials delivered for text conversion. 
  • AAAC does not produce alternative text materials that are already available in the needed format at other sources (e.g., Learning Ally, internet, public libraries). 
  • Material that needs to be converted to e-text requires the removal of book bindings and thus may reduce or eliminate the potential for book resale at the end of the semester.

Procedure

  • Students should meet with their AAAC Specialist to discuss eligibility for alternative formats. Students will be provided an orientation to the policies and procedures of requesting and using alternative formats. Students will be required to review and sign an Alternative Print Contract verifying that they understand the alternate print guidelines and their responsibilities in the process. 
  • Register for classes as soon as possible. As a student, it is your responsibility to schedule an appointment with your academic advisor in a timely manner and clear all holds so that you are eligible to enroll in classes as soon as you are allowed. 
  • Obtain a list of textbooks and other required readings for each course. If the material needs to be converted, students must provide all required readings to AAAC six (6) weeks before the semester begins. This includes textbooks, course packs, and any PDF or other documents posted to course Blackboard sites. The list of required books can be obtained in multiple ways (see "How to Obtain Your Reading List and Books" below). 
  • Check with Learning Ally for availability. Students can search Learning Ally's on-line catalog. For each book requested, you need the following: author's full name, complete title of the text, edition number, and copyright year. Please note that ISBN is NOT a reliable way to search for these materials. 
  • If books are not available from Learning Ally, students must bring the textbooks with a copy of the receipt to the Academic Achievement and Access office for the conversion process at least six (6) weeks before the first day of class. AAAC cannot guarantee availability of alternate formats by the time classes begin unless the deadline is met. Material will be converted on a first-come, first-served basis once the deadline has passed. Students who miss the deadline will need to provide the AAAC with a copy of each syllabus with reading due dates. Brailled materials may require up to six months to obtain, so please communicate with AAAC staff individually about any material needed in Braille. 
  • Acquire appropriate equipment (e.g., Learning Ally playback equipment and software for PC or MAC). Equipment for Learning Ally playback is available for loan from AAAC in limited numbers on a first-come, first-served basis. We can also assist in obtaining software playback equipment for your personal computer. 
  • At the end of the semester, all books obtained from Learning Ally through AAAC's institutional membership and any borrowed equipment must be returned. A hold will be placed on a student's record should any material not be returned to AAAC.

How to Obtain Your Reading List and Books

**First, it is crucial that students enroll in classes as soon as they are eligible to do so. Students should start obtaining book lists immediately upon enrollment**

  • Contact the course instructor(s) to obtain a copy of the syllabus or a list of required reading either in person, by phone, or e-mail. If the instructor is unavailable, call the academic department and inquire if they have the syllabus or reading list for your class. You will need to obtain ALL required reading. This includes textbooks, course packs, and PDF and other documents that might be posted on Blackboard as required reading for the course. 
  • Contact the KU Bookstore at the Memorial Union. You can search for your books online at the KU Bookstore; you will need to provide the course number and instructor. If your books are available, you may purchase them online and have them shipped to the AAAC office or to your home address. You may also contact the Jayhawk Bookstore (785-843-3826) or the University Book Shop (785-749-5206). Books are also available from Internet sources such as Amazon, Barnes and Noble, and Half.com. 
  • If you are still unsuccessful in obtaining your book list, contact your Access Specialist immediately.

Student Resources

  • The University provides assistive technology that students can use themselves in order to produce alternative text materials. Flatbed scanners, conversion software, and screen readers are available in the Budig Computer Lab and Anschutz Library. Voice-to-text software and hardware are available in the JRP Learning Resource Center. A CCTV for enlarging print is available in Watson Library. 
  • Another resource for students who need to obtain books and have either a computer or MP3 player is Audible. This website allows individuals to purchase books already converted to audio files.

Quick Links

Icon that reads "Apply Here: New Student Application." Clickable link to apply for accommodations.

Icon that reads "Access Online: Registered Student Login." Clickable link leading to Access Online.

Icon that reads "Instructor Login." Clickable link to the Access Online portal for instructors.

Access Online

New to Access Online? Need the quick-start on requesting accommodations? Click here for a step-by-step guide (.pdf) or click here to visit our video tutorials page!

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