Providing Exam Accommodations
Individual faculty and staff have a legal responsibility to make sure that each course or activity, when viewed in its entirety, is accessible. The administration of examinations is the responsibility of the faculty and course instructors. Students with disabilities/medical conditions may require accommodations to ensure they have equal access to the examination process. Faculty may choose to provide accommodations on exams, or to collaborate with Student Access Services to administer accommodated exams in the AAAC Testing Center. For more information on how these exams are accommodated, please consult the Exam Accommodations Procedures page. Additional information specific to faculty members is available below.
Before the Exam
- Students seeking accommodations must complete two steps to initiate the test request process:
- Present their instructor with an Accommodation Notification form signed by Student Access Services staff, which indicates which accommodations a student is eligible for, and return the signed copy to Student Access Services.
- Submit an online Test Accommodations Request Form with at least three business days’ notice.* Once they have done so, the instructor will be contacted by Student Access Services (SAS). If a student fails to provide our office with proper notice of an exam, we cannot guarantee a seat in our Testing Center.
- Instructors must submit a Testing Preferences and Instructions Form to Student Access Services before we can administer an exam on their behalf. This form, which you can request here, communicates to SAS the following information:
- Instructions for and format of the exam and approved aids (calculator, dictionary, notes, etc.)
- How the proctor can contact the instructor with a student question during the exam
- Departmental office location for exam delivery
- Two to three business days before the exam, you will receive a confirmation via email from Student Access Services, requesting that you provide a copy of the exam (and any supporting materials, such as tables, charts, formulas sheets, etc.). These can be emailed to AAACTesting@ku.edu or dropped off in our main office in Room 22 Strong Hall. Exams should NEVER be sent via campus mail.
* Accommodations for final exams must be scheduled by ten business days before the last day of classes, and all exam conflicts must be worked out by then. Please double-check the final exam schedule here before posting the date and time, as incorrect information can cause major problems in scheduling accommodations for final exams.
During the Exam
- Students will be supervised at all times by SAS Staff. Faculty-provided instructions will be adhered to closely and time limits will be strictly enforced.
- It is the instructor’s responsibility to communicate to SAS any changes or corrections made to the exam after the beginning of the regularly scheduled exam.
- Faculty are always welcome to visit the Testing Center to check in with students or deliver additional information during exams, but should be aware that other exams may be in progress during that time.
After the Exam
- Instructors may collect completed exams from our main office in Room 22 Strong Hall after they are complete or have them delivered to their departmental office. A signature is required upon delivery of all exams and since exact delivery time cannot be guaranteed, we ask that instructors not request delivery to their faculty office.
- All exams that are completed before noon will be delivered by the end of the same business day. Exams completed after noon will be returned by noon the following business day.
- We DO NOT deliver exams via campus or federal mail. If you have questions about alternative methods of delivery, please contact the Testing Coordinator at AAACTesting@ku.edu
- Exams will always be scheduled for the same time they are administered to the class, except when extended time creates a conflict with another KU course, or when the instructor has given explicit permission for another start time.
- Evening exams may be proctored at the Testing Center as late as 8:00 p.m. Monday through Thursday. Exams beginning after 5:00 p.m. may need to be administered early in order to allow for extended time.
- Student Access Services coordinates some online exams directly with the Center for Online and Distance Learning. For questions about whether CODL will be handling your exam accommodations, contact firstname.lastname@example.org.
- Missed exams can be rescheduled with Student Access Services only if:
- The student contacted their instructor and SAS before the exam, and
- The instructor has granted permission to reschedule the exam and provided a deadline for rescheduling the exam
- In some cases, Student Access Services may be able to locate a scribe for exams for students with temporary impairments. Please contact AAACTesting@ku.edu for more information.