Exam Accommodation Procedures


Providing Exam Accommodations

Students with disabilities may require accommodations to ensure they have equal access to the examination process. The Student Access Center works with faculty to provide accommodations to students who qualify for testing accommodations. Faculty may choose to provide accommodations on exams themselves, or to collaborate with the Student Access Center to administer accommodated exams in the SAC Testing Center. Students are responsible for discussing accommodations with instructors and finding out their preference regarding exam accommodations.

  • Students seeking accommodations must complete two steps to initiate the test request process:

    • Request accommodations in each class via Access Online, and discuss the implementation of those accommodations with their instructor. If the instructor directs the student to set up the exam with the SAC, student will need to make a request with the Testing Center
    • Submit exams requests via the Access Online portal with at least three business days’ notice.* If a student fails to provide our office with proper notice of an exam, we cannot guarantee a seat in our Testing Center.
    • *Requests for final exams must be scheduled 10 business days before the last day of classes, and all exam conflicts must be worked out by then. Please double check your syllabus and the university final exam schedule.
  • Two to three business days before the exam, you will receive a confirmation email from the Student Access Center, confirming the date, time and location of your exam.
  • It is important to remember that SAC policy is that exams given in the Testing Center are administered on the same day, at the same time as the exam is given in class. If there is a conflict, students must obtain permission from their instructor to reschedule an exam. It is the responsibility of the Student, not the SAC, to contact the instructor regarding conflicts.
  • Students are expected to follow all SAC Testing Center rules and proctor directions during exams.
  • Any instance of academic misconduct will be reported to the instructor.
  • Students review and sign a copy of the Testing Contract each year in Access Online, and a copy can also be found below.

UNIVERSITY ACADEMIC SUPPORT CENTERS
Student Access Center (SAC)
TESTING ACCOMMODATIONS CONTRACT

I understand that I will receive testing accommodations through the Student Access Center (SAC) only after completing the online test request form and adhering to the following steps:

1. PERSONAL CONTACT WITH YOUR INSTRUCTOR

As a student, it is your responsibility to arrange a meeting with the instructor to discuss your accommodations. During this meeting, you need to find out how your instructor would like to handle your testing accommodations. Your instructor may want to provide the testing accommodations and you will not submit a test request online for testing in the SAC Testing Center.

2. SUBMISSION DEADLINES FOR TEST REQUESTS

Complete an online test request form ONLY IF your instructor prefers you go through the SAC for testing. a. THREE (3) working days PRIOR to the requested date for all non-final tests and quizzes. b. TWELVE (12) working days PRIOR to the LAST DAY of classes for final exams. PLEASE NOTE: The date of the exam and weekends DO NOT COUNT when calculating working days.

3. SAC BUSINESS HOURS

The SAC Testing Center will provide accommodations for exams, during SAC business hours, which are 10:00 a.m. to 3:00 p.m., Monday through Friday. Instructors will provide evening proctoring for their exams.

4. EXAM TIMES

Exams that fall within SAC business hours will be administered at the designated class time unless an alternate time is authorized by the instructor. If the exam falls outside of SAC Testing Center business hours, an alternate time should be determined with the instructor. Determining alternative testing times with the instructor is the responsibility of the student. If you need help talking with your instructor, please contact your Access Specialist or Testing Center staff.

PLEASE NOTE: The SAC will adhere strictly to designated start times and time limits.

5. CANCELLING A TEST REQUEST

If for any reason you will not be taking a scheduled exam through the SAC (including withdrawing from a course), you must notify the SAC in person (10:00 a.m. to 3:00 p.m., Monday through Friday in Strong 22), through a phone call (785-864-4064) or by email (SACTesting@ku.edu).

6. ACADEMIC MISCONDUCT

You are expected to abide by the rules posted in the SAC Testing Center (such as no cell phone use). Any instance of academic misconduct as defined by University Senate Rules and Regulations Article II, Section 6 will be reported to your instructor and can lead to expulsion from the University.

7. TESTING CENTER RULES

a. Cell phones, cameras, and other electronic devices, not specific to disability accommodations, are not permitted in the center.

b. Speak in whispers and only when absolutely necessary.

c. Do not enter the Testing Center until 5 minutes before your test. Please remember to maintain at least six feet of distance between yourself and others waiting to enter the Testing Center.

d. Please study in the hall, not the Testing Center. Please remember to maintain at least six feet of distance between yourself and others waiting to enter the Testing Center.

e. Open and close the door softly.

f. Put coats, purses, and backpacks behind your chair while taking your exam. Because KU policy requires that a concealed handgun must be physically on the person carrying it, this leaves students with limited choices. Students can transfer a handgun from a backpack or purse to a secure location (such as the trunk of their locked vehicle or a gun safe in their residence) prior to arriving at the Testing Center, or students can carry the handgun concealed on their body.

g. Zip and unzip coats and backpacks in the hall.

h. Do not crinkle paper or wrappers (food and beverages are not allowed without special permission due to COVID). If you need a drink, please step into the hall so you do not remove your mask in the Testing Center.

i. Do not drop/slam pens, books, or calculators down.

j. Due to COVID social distancing, time warnings will not be given before the end of your test time. Please pay attention to the clocks in the Testing Center to keep track of your time. You will be notified of your end time when you begin your exam.

k. Have a bad cough? Please work with your instructor to reschedule your exam due to COVID.

l. Know if you need a blue book and bring one to your exam.

m. In general, please be sensitive to others around you!